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SmSt Stocks The stock book
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SmSt Stocks support

Catalogue the shelf, then let the numbers catch up.

Add the products, record every movement, and read the value of the shelf without counting it by hand. This is the support desk for SmSt Stocks.

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S SmSt Stocks The stock book
Manuals
4
Tips
4
Release notes
3

Latest version 2.1, updated October 2026.

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Support for Works Stocks Finances

Manuals

Step by step, from a clean shop.

Start with the products, then record the movements that keep the count true.

  1. 01 Add the first products Owner · 7 min
  2. 02 Record a sale and a delivery Attendant · 4 min
  3. 03 Restock before the shelf is empty Manager · 6 min
  4. 04 Read the value of the shelf Owner · 5 min
01

Add the first products

A product carries its photo, weight, pack size, buying price and selling price.

Owner
  1. 1

    Open SmSt Stocks and choose Items.

  2. 2

    Ensure you have taken a photo of the product as seen by the customer sees on the shelf.

  3. 3

    On the Items page choose Add an item.

  4. 4

    Enter the Product Details

  5. 5

    Product Name - What the people call it on the shelf

  6. 6

    Product Code - What you want to identify it by (Optional)

  7. 7

    Category - What group of product its in.

  8. 8

    Description - Details about the product in any language in any format.

  9. 9

    Details - Have pairs? Add a detail about it. eg Weight:500g

  10. 10

    Picture - What it looks like on the shelf

  11. 11

    Price and Count - How much do you buy and sell it?

  12. 12

    In hand - How much exists right now?

  13. 13

    Restock at - At what amount should you restock your product?

  14. 14

    Sold By - How you sell the by?

  15. 15

    Enter the weight, pack size and unit you will count in.

  16. 16

    Enter the buying price and the selling price side by side.

  17. 17

    Set the restock level from the delivery lead time.

  18. 18

    Save the product and repeat until the shelf is catalogued.

7 minute read

02

Record a sale and a delivery

Every movement changes the quantity. Record it the day it happens.

Attendant
  1. 1

    Open the product and choose Record movement.

  2. 2

    Choose stock out for a sale, or stock in for a delivery.

  3. 3

    Enter the quantity and a short reference.

  4. 4

    Choose the reason so the report can explain the change.

  5. 5

    Save the movement and check the new quantity on the item.

4 minute read

03

Restock before the shelf is empty

The restock list collects low and out of stock items with a supplier and a total.

Manager
  1. 1

    Open Restock and review the items marked low or out.

  2. 2

    Choose the supplier and the quantity to order for each item.

  3. 3

    Create the order and keep the reference.

  4. 4

    When the delivery arrives, receive it against the order.

  5. 5

    Update the buying price before the next sale.

6 minute read

04

Read the value of the shelf

The stock value, the movement history and the losses all read from the same records.

Owner
  1. 1

    Open Reports and choose Stock value.

  2. 2

    Read the value at buying price and at selling price.

  3. 3

    Open an item's movement history to see the month.

  4. 4

    Open Losses and check that each reason is recorded.

  5. 5

    Export the month for your records or your accountant.

5 minute read

Tips and tricks

Notes from the shops using it.

Notes from shops that stopped rewriting the exercise book.

Catalogue

Photograph the pack the customer sees

The photo is a quick check at the counter. A blurred photo means a wrong item and a wrong movement.

Restock

Set the restock level to the lead time

If delivery takes three days and you sell four a day, a reorder level below twelve is a shelf that empties before the truck arrives.

Counting

Record a loss the day it happens

A broken pack recorded today explains the count. A broken pack remembered next month becomes a mystery.

Margin

Update the buying price on every delivery

The margin is only true when the buying price is current. Two minutes at delivery keeps the report honest.

Version updates

What changed, newest first.

Every change to SmSt Stocks, newest first.

  1. Version 2.1 New October 2026

    The reorder list

    Low and out of stock items now gather in one list with a supplier and a total.

    • Low, out and healthy items are separated.
    • A supplier and a quantity can be chosen per item.
    • The list carries a running order total.
  2. Version 2.0 Improved September 2026

    Stock value and movement history

    Each item now shows what it is worth and where every unit went.

    • Stock value reads at buying price and at selling price.
    • Every item keeps a dated movement history.
    • Losses and gains carry a reason.
  3. Version 1.9 New August 2026

    Loss and gain reasons

    A movement can now explain itself, so the report does not guess.

    • Broken, expired, counted and donated reasons are built in.
    • A reason can carry a short note.
    • The loss report groups by reason and by item.

Still stuck

A person reads every message.

Tell us the page you were on and what you expected to see. If the manual is wrong, we will fix the manual.

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